How to Simplify Your Company’s Employee Onboarding Process

The employee onboarding process is the first time the company or business interacts with the new hire since the initial interview. For this reason, it’s important that the process is efficient. If the process of onboarding employees doesn’t go well for a new hire, then that person could begin to have negative ideas about the organization and ultimately rethink joining the team.

The employee onboarding process plays an important role in ensuring all new hires feel comfortable working for your company, know background information about the company and its regulations, and get along well with other employees. You can look at employee onboarding as an orientation for new hires. 

How can you create a simple yet effective employee onboarding process to improve this experience for all new hires? Continue reading the guide below to learn more!

Conduct Video Interviews

Conducting video interviews is a great way to save time. You won’t have to schedule times to meet potential employees face-to-face. Instead, you can conduct quick interviews via a video platform, which is more convenient for everyone involved. 

To help simplify the process even more so, consider having all applicants answer a series of questions before setting up a video interview with them. Make sure to ask them questions that’ll determine if they’re well-suited for the position they’re applying for.

You can then narrow down your list of applicants to hire depending on how they answered these questions. This is another great way to save time and money.

Build an Onboarding Checklist

Once an applicant passes the interview stage and is ready to enter the onboarding process, it’s beneficial to have an onboarding checklist available to help keep you organized. Here are a few items to consider adding to your onboarding checklist. Remember, you can always choose to add more items to your list as well. 

Background Check

To ensure the safety of clients and all other employees, it’s essential that you conduct background checks for new hires. A background check should be done before anything else. The last thing you want to do is spend time and money hiring a new employee only to lose them in a couple of weeks due to their background check results. 

Get these results first before you put any more time or effort into the hiring process. 


Next, put together the new hire’s schedule. Then, present it to them. Go over the schedule with them and all of the expected job duties plus details. 

The new hire should have a clear understanding of what tasks must be completed for that week. 

Job Description

It’s also important that the new hire understands the full job description and all of the responsibilities that come along with the job. You can send an email to the new hire with a clear description of the job, duties, obligations, and any other important information. 

If there are any questions the new hire has about the job, then this is also the ideal time to answer those questions. 


It’s not uncommon for new hires to feel anxious or nervous on the first day. Because of this, it’s a good idea to have a team introduction and orientation on this day. Give new hires the time to adjust to the company and become familiar with what goes on during a regular day there. 

Work Environment

Last, you want to make sure you’ve put some effort into preparing the new hire’s work environment. Make sure everything’s set up properly and the workspace is clean. If any equipment needs repairs, then make these repairs now before the new hire arrives. 

Invest in Employee Onboarding Software

To create seamless transitions for new hires, it’s beneficial to invest in employee onboarding software. Employee onboarding software, such as WorkBright, provides employers with the employee onboarding tools required to keep track of the progress made by each new hire. Here are some common features to expect from this type of software. 


Any HR team knows just how frightening paperwork can be, not to mention how time-consuming it is as well. With employee onboarding software, HR can spend more time greeting the new hire and helping them adjust while the software handles all of the paperwork. 

Various Tasks

This type of software can also help you with various other tasks as well. The specific tasks that the software helps you with might depend on the software you purchase and what your specific needs are. However, if there’s something you need help with during the onboarding process, then this type of software can most likely offer you the help you need.

Recent Forms

Employee documentation compliance is essential. Employee onboarding software will streamline this process as well by ensuring all forms are recent and up to date. The software will also provide clear instructions regarding the forms to make sure all new hires fill them out correctly. 

Background Checks

Employee onboarding software can help you conduct and submit all background checks on time. This can be done with the simple press of a button. The software will also provide you with updates about the new hire’s background check.

Some updates might include letting you know once a new hire authorizes the background check and let you know once the results are in. 

It’s Time to Streamline Your Employee Onboarding Process

When you create an efficient employee onboarding process, you save yourself time and money while providing new hires with an awesome onboarding experience. To ensure you reduce costs for your company’s onboarding process and make it an enjoyable experience for everyone involved, be sure to keep these helpful tips in mind.

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