HR Software is Here to Stay: We Should Embrace Them, Not Fear Them

Employers were always hesitant to integrate technology into their processes. Then, one fine day COVID-19 happened, which impacted all areas of businesses like never before. From startups to multinational companies, every corporation was forced to work from home. As a result, employers were left with no other option but to embrace automated solutions.  

So, it is clear that the Corona pandemic has a big role in the increased adoption of HR technology.  

HR software is one such automated solution that has gained a lot of attention during the Corona times.  

For the unintended, HR systems are automated software tools that are particularly designed to simplify human resources management for organizations.  

Such systems have not just improved the overall productivity of companies but also offered clear advantages in terms of engagement levels.  

All that said, let’s dig deeper into the blog and understand why every company must embrace such systems over outdated tools.  

Here’s what we’ll cover:  

  • How does HR software drive a winning culture in a hybrid workplace?  
  • How does HR software benefit employees?  
  • How does HR software benefit HR executives?  
  • Conclusion  

Dive in and start exploring! 

How does HR software drive a winning culture in a hybrid workplace?  

Here are some amazing ways HR software drive winning culture in a hybrid workplace:  

  • Provides New Engagement Opportunities  

When businesses were just shifted to work from home, most of them found it challenging to brainstorm, mentor, and carry out vital processes. Slowly but surely, employers equipped their employees with the right tools and approaches to engage the broadly shattered workforce.  

Talking about HR systems, they promoted robust communication among employees. They have allowed workforces to seamlessly exchange, collaborate and operate from their own homes. Furthermore, HR software also helps companies to track disengaged/under-performing employees and provide them with constant training along the way.  

  • Builds Better Working Conditions  

HR management systems also enable better working conditions, especially in two areas- more flexibility and more fulfilling work. They allow employees/employers/HR professionals to perform every task remotely. This way, companies can effortlessly shift to any flexible working model.  

The flexibility- enabled by HR systems- has a distinct advantage for new-gen employees as they are the ones who increasingly seek a balance between work and private life.  

As mentioned earlier, HR systems also contribute to a more fulfilling work environment. They are boosting the overall productivity of employees by either taking over their routine operations, saving their time to concentrate on more critical tasks, or supporting them in labor-intensive activities.  

  • Promotes DE&I Work Environment 

One of the most significant advantages of more flexible and fulfilling work is that it leads to a more diverse, equitable, and inclusive workplace.  

When labor-intensive tasks will be managed by HR software, it will offer equal opportunities for women and people with disabilities to contribute their skills and abilities in every area.  

Also, flexible working options enabled by HR systems also allow organizations to reach new demographics. Not to forget, with a diverse, equitable, and inclusive work environment, businesses can also build a strong, efficient culture.  

  • Enhances Recruitment  

Last but not least, HR management systems also have a big impact on the area of recruitment. If all the aforementioned benefits are harnessed in the right manner, employers can create a competitive playing field for their employees.  

Unlike outdated tools, HR systems give improved insights that result in enhanced connections. That means companies can get their hands on the best talent for their team.  

Also, having an HR system that improves the hiring and onboarding process will make things easier for HR managers to acquire potential candidates, even while working in a hybrid workplace.  

Need to mention, an efficient recruitment process will be beneficial for both employees as well as the company as it contributes to a more competitive, healthy labor market and builds an even stronger, winning culture.  

How does HR software benefit employees?  

Like a wise man once said, “Happy employees lead to happy customers, which lead to the improved bottom line”.  

Now that you know the role of HR software in building a winning culture, let’s learn how they can assist employees:  

  • More Accessibility  

One of the top advantages of HR software in an organization is its 24*7 accessibility on any device. In a time where hybrid/remote working is the new normal, providing employees with accessibility is extremely important. It will allow them to track their attendance, leaves, payroll details, and more.  

  • Real-Time Feedback  

HR systems allow employers/managers to give instant feedback to employees. This in turn motivates them and helps them to be their best selves. This way, employers also show that they consider and value the contributions/dedication of their employees.   

According to a recent survey, 67% of the workforce expressed the need for automated tools to provide feedback on crucial tasks. 

  • Engaging/Collaborating Features  

Features such as surveys and polls are the best when it comes to improving employee engagement. Additionally, collaborating features like badges, rewards, etc allow employees to appreciate each other for several accomplishments.  

  • Excellent Onboarding  

Employees adore the company when they get a good onboarding experience. If done manually, offering a better onboarding experience can be difficult. With HR software, the joining processes of employees can be effortlessly completed, which will give lots of time to HR executives for engaging the new employees.  

  • Increased Transparency  

HR software also provides autonomy to employees to view vital information related to payroll, several employee benefits, and incentives. They can check them all without relying on anyone in the organization. This will not just increase transparency but also make employees feel more valued.  

How does HR software benefit HR executives?  

Not just employees, HR professionals are also benefited from HR software in the following ways:  

  • Automates Every HR Task 

Time-consuming human resources operations like recruitment, employee onboarding, payroll processing, and attendance management keep HR professionals away from several value-adding activities. It takes them hours and days to complete such processes. Fortunately, HR systems take the administrative burden off HR managers’ shoulders.  

In layman’s terms, HR systems give HRs the superpower to carry out tasks in just a few minutes and focus on more vital tasks.  

Lieven Bertier, Segment Marketing Director Workplace, Barco, stated, “To survive, rebuild and thrive in the post-pandemic times, every business will have to invest in new-age technologies.  

  • Cuts Down Human Errors  

One of the biggest disadvantages of outdated/traditional tools is that it is prone to errors. Human errors are just inevitable while working with such tools/systems. HR software, on the other hand, assures 100% accuracy. This is certainly because such systems need very minimal human intervention.  

  • Ensures Compliances  

Be it a startup or a multinational company, every business must comply with several laws and regulations. Fortunately, HR management systems perform automated compliance checks and send notifications to HR departments every time a new law is made/amended. This helps companies to avoid hefty fines and legal consequences in the long run.  

Conclusion  

We have come to the conclusion that HR software is no longer an option but a necessity for businesses. It is a must-have HR technology to stay ahead of the curve today.  

Remember, companies that use the right technology may only find themselves with the key to growth and success in this uncertain world. 

Amit Kumar

Amit Kumar is a Digital Marketing Strategist in a leading organisation. A creative marketing strategist with over 8 years of experience developing digital marketing strategies and guiding business development