Things to Prepare Before Relocating Your Office

Many businesses today are upgrading to more contemporary workplaces for their employees. In addition, with the recent COVID-19 outbreak and the rise of remote work, many companies are reassessing their need for traditional office space.

Companies, like people, can get unproductive, but relocating the workplace can provide a fresh start and renewed motivation. A successful office relocation depends on careful planning, so give yourself plenty of time to do so.

Relocating a workplace, regardless of size, doesn’t have to be a hassle. Here is a guide you can use as a reference as you get ready to move this year.

Why Do Companies Relocate?

Business expansion is the primary driver of office relocation in the United States. The second most common reason for a relocation is that the company requires a larger or smaller facility to accommodate growth or adapt to new demands in work.

Meanwhile, businesses in the United Kingdom frequently relocate for various reasons: to reduce costs, increase available space, undergo organizational change, or merge with another business.

On the other side, with its strategic location as a bridge between the booming economies of Asia and the West, it’s no surprise that many foreign companies choose to establish businesses in Australia. Locations close to major cities are a priority for many businesses looking to expand.

There are roughly 14,000 removalist businesses in Australia, including office removalists sydney, Melbourne, and Brisbane, which are the top three largest cities in the country.

Location

Customers will be more satisfied if you locate in an area with convenient highway access and enough parking space. Furthermore, if you want to bring in the best employees, your company must be located where it is simple to search for and hire highly skilled professionals.

Additionally, search for a location with some curb appeal. If you want people to have a positive impression of your business, it’s crucial that you pick a location that’s convenient for them and fits the brand you want to project.

Timeline

Moving offices can be stressful, but there are ways to ensure everything goes as smoothly as possible. Set up a schedule or a Gantt chart to make your plan feasible.

After you’ve decided to relocate, it’s time to get the ball rolling. It would be best if you started making these preparations 12 months before relocation day. First, notify relevant stakeholders inside and outside the organization of your forthcoming move after settling on a moving date. The next step is to plan how to transfer all of your workplace supplies and furniture to the new location.

You should plan an office-warming celebration once everyone has moved into the new space. The next step is to install all of the company’s computers and other technological assets and to update the company’s web profile to include the new address and phone number.

Taxes

Taxes, licenses, and city fees vary by location. You should contact the city’s economic development department before making any final decisions so that you may learn more about the city’s fees, taxes, and incentives for business.

So, to minimize your tax liability, it is essential to consider the tax breaks that may be available to your company if you move your office.

Overhead Costs

Next, consider how the new location’s operating expenses would change your daily routine. For example, your rent or mortgage, utility bills, shipping costs, and salary could be affected.

Keep in mind that moving expenses could increase with increasing distance. However, you can better understand whether or not to relocate if you weigh this against the benefits you anticipate receiving after relocating.

Advertise Your Move

Share the news that your office will move with your clients and staff. Get the word out that you’ve relocated by issuing a press release. You can call a staff meeting to inform your employees of the upcoming relocation.

During the relocation, you might have your staff work from home or in a rented facility. You may also want to inform your customers about the relocation through social media.

Trust an employee with managing the advertisement. Don’t put off advertising until the week before you move, as this will take time. You should start advertising your new location as soon as possible.

Choosing A Moving Company

After making an inventory of your belongings, hiring a reliable moving company should be your top priority. But first, find out which moving companies are available in your budget and location.

Get estimates from multiple moving companies, set a budget, and compare services before making a final decision. If your moving budget allows, you may also consider hiring expert packers.

Final Thoughts

Relocating a company requires extensive planning and research on the part of those concerned. Don’t try to rush what is inevitably going to be a lengthy procedure. Instead, evaluate how moving will affect your long-term and short-term finances. There is no such thing as a completely smooth office relocation, but with this guide in hand, hopefully, the process will go more smoothly for you.